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Info

Mode: Organisation

Menu: Users -> User List

A ' User ' mean is someone that is able to login to theSportzVault the ResultsVault and/or SportzVault Administration web site for and to carry out certain administrative tasks.

A user account User Account can have one or more User Roles assigned which to it, that gives the ability to carry out different tasks, and/or access different parts of the administration site. Any number of user accounts User Accounts can be created within an organisationOrganisation. For example, a club Club may wish to set up a different user User to enter results Results for each of its teams' different users Users to help maintain the website content.

Create or Edit User

The User Maintenance screen lists all Users currently created within the organisation. To
To Edit a User, click the Edit link Edit link next to the User's name or To , or to Add a New User, click Add New User. Image Added.

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The Edit User screen screen will appear

General compulsory information - Login ID, User's Name, email address

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Login ID *

Compulsory - This is the ID used to log in to the system (by also providing a password). An ID must be .

Info

A Login ID is :

recommended to contain at least 4

characters long, and can only containalphanumeric characters (i.e. letters and numbers) however it cannot contain only numbers. IDs are unique throughout

alphanumeric characters.
recommended to contain at least one numeric character (but it shouldn't contain only numbers).
must be unique to the system, so you cannot create an ID that is already in use by someone else.

Examples of

valid

suitable IDs: mylogin, mylogin1, my1login, 1mylogin.
Examples of

invalid

unsuitable IDs: myl, 1234, 123456.

Note that when

When logging in to the system, the ID is not case-sensitive

,

(however the

password

Password is case-sensitive).

User Name *

Name of

user

User.

User Email *

Valid email address of the userUser. You can enter up to 3 addresses separated with a semi-colon ; Ensure . Ensure there are no spaces entered between the email addresses and the semi-colon(s).

For example: myaddress@example.com;anotheraddresss@example.com

When creating a new userUser, optionally check the Send user User welcome email checkbox , which that will email a welcome message to the new user User containing the ID and passwordPassword, and in most cases, a PDF Getting started guide.

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Mobile Phone Number	Mobile phone number of User.

*Required field.

Roles of

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Admin Users

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Access to create and maintain other users. Warning - any user who has this role can effectively then grant themself any other role.A user within a organisation which manages user

SYSTEM ADMIN

High level system administration.

SITE MANAGER

Higher level website and competition related maintenance

which

that is typically related to 'setup' or 'configuration' tasks

USER MANAGER

, such as:

Grade setup
Online Form & Registration Product configuration
Registration Types & Registration Period setup
Access to Season & Competition settings
Website tasks
Person Manager capabilities

CONTENT MANAGER

Website content related maintenance (e.g. create and maintain Html content, home page, News, Events, Slideshow Galleries).

User MANAGER

Create and maintain other Users.

Warning
Users who have this role can effectively grant themselves any other role.

EMAIL SENDER

Access to send email messages

Info
Exception: In Cricket, SITE MANAGER can also send Fantasy League messages.

SMS SENDER

Sending of SMS messages.
Ordering SMS credits.

RESULTS MANAGER

Competition

results

Results related maintenance (e.g. clubs: results and scores update, associations: match confirmation, exception reports etc).

MATCH OFFICIAL MANAGER

PERSON MANAGER

Creation, editing, deleting of person records -

eg

e.g. Players, Contacts, Umpires and tasks related to person records.

EMAIL SENDER

Sending of email messages (exception: SITE MANAGER can also send Fantasy League messages).

SMS SENDER

Sending of SMS messages
Ordering SMS credits

FINANCIAL MANAGER

Access to tasks relating to financial information - e.g payments/subscriptions made by players or other people in the system.
Additional 'special' roles that are not available in all cases:

SYSTEM ADMIN

Access to high level system administration.

ADMINISTER CHILD

Managing competitions between other 'child' organisations to 'administer' a child organisation without requiring a separate login to that organisation.
For example, an association

User with the role can 'administer' one of its participating clubs directly (from the dropdown list on the administration home page). See below for more
information about administering child organisations.

FINANCIAL MANAGER

Tasks relating to financial information - e.g payments/subscriptions made by players or other people in the system.
Additional 'special' roles that are not available in all cases.

Note

1. Each role is independent of each other - a "
  super user
  Super User" (ie a
  user
  User able to do anything) should be a member of all the above roles. It is highly recommended that each
  organisation has at least two such
  users
  Users, so that if one
  user locks themself out
  User locks their access to the system, the other "super User" can reset the account.
2. If a
  user
  User attempts to access a screen without being a member of the appropriate Role, they will be redirected to a 'No Access' screen.
3. Setting a
  user
  User to be the 'Principal User' automatically assigns all
  user
  User roles to the
  user
  User.

Grade Access for Admin Users

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By default, a user User has access to all grades that are relevant to their organisation. This can be restricted as follows:

Click the Select Grades radio button
Select one or more grades from the Available
Grades list
Grades list box
Click the Add button

A user which User who has restricted grades assigned will only see their 'allowed' grades in any grade dropdown list (e.g. within the selector bar on most pages - in which case an asterisk * will appear next to the grade dropdown list to indicate this) , and otherwise will not have access to any restricted grades.).

Restricted Grades are assigned typically by:

A Club restricting a User to a single Grade so that he/she can only enter results for that Grade (e.g. 'team managers').
An Association restricting a User to a single Grade so that he/she can only review/lock results for that Grade.

Note
If new grades are added to the

...

Organisation (e.g. in a new season), any

...

Users that have the Select Grades radio button

...

selected will not automatically have access to the new grade, and each affected

...

User Account will need to be edited to add the

...

Grade (if applicable). Users that have

...

the Image Addedradio button selected automatically have access to all

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Grades, including new ones that are added from time to time

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Example usage

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.

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Person Role Access

By default, a user User has access to all person records within their organisation Organisation irrespective of the Person Roles (eg e.g. PLAYER, CONTACT) the that the person record has. This can be restricted as follows:

Click the Select Person Roles radio button.
Select one or more Person Roles from the Available Person Roles box
Note: it list.
Click the Add button.

Note
It is possible to select ALL roles of a particular type, or specific sub-roles. For example, ALL PLAYER ROLES will allow sub roles such as PLAYER:SENIOR, PLAYER:JUNIOR. If both ALL PLAYER ROLES and (e.g.) PLAYER:SENIOR

...

is selected, then ALL PLAYER ROLES

...

will take precedence.
NO ROLES should be selected where the

...

User requires access to records with NO ROLES (

...

e.g. past players).

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A User who has restricted Person Roles assigned will not be able to access any person record for editing or viewing which does not hold at least one of their allowed roles. These records would also have personal information obscured in any person list for that userUser.

Examples:

User's 'allowed' Person Roles	Person has these roles	Does user User have access to the person record?
ALL PLAYER ROLES	PLAYER:SENIOR, COACH:SENIOR	YES
PLAYER:SENIOR	PLAYER:SENIOR, COACH:SENIOR	YES
PLAYER:JUNIOR	PLAYER:SENIOR, COACH:SENIOR	NO
ALL PLAYER ROLES	(No roles)	NO
ALL PLAYER ROLES,NO ROLES	(No roles)	YES

...

Note
Grade and Person Role

...

takes precedence over User Roles. A

...

User will still require the applicable

...

User role (e.g. RESULTS MANAGER or PERSON MANAGER) in order to access various

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Admin Pages.

More information about administering child organisations

When a user User administers a child organisation the following happensChild Organisation:

User
roles
Roles EMAIL_SENDER, SMS_ SENDER, FINANCIAL_MANAGER, CONTENT_ MANAGER are
removed
rendered inactive. For example, the
user
User will not be able to send an email while administering the child organisation.
Any grade restrictions
are carried across
that User has remain active.
Grades are further restricted to the grades managed by the
user
User's
organisation
Organisation.
For example,
CLUB
Club C belongs to
ASSOCIATION
Association A
which
(that has
grades
Grades G1 and G2) and
ASSOCIATION
Association B
which
(that has
grades
Grades G3 and G4). Club A participates in
grades
Grades G1, G2, G3 and G4. A
user
User from
ASSOCIATION
Association A administering
CLUB
Club C will only have access to
grades
Grades G1 and G2.
A
user
User with 'unrestricted' Person Role access can only access PLAYER type roles in the child organisation.
A
user
User with restrictions on Person Role access can only access the PLAYER type roles in the
child organisation
Child Organisation that are in their 'allowed' list (and no other types of roles).

When the user returns to User administers their own organisationOrganisation, all their normal access is restored.

Note
The above restrictions do not apply for any

...

User that has the special SYSTEM ADMIN User role.

More actions

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Delete User

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You cannot delete yourself or the Principal User.
If the account has been logged in to, it may not be possible to completely remove the account. In this case it is marked as deleted.
These sort of deleted accounts can be displayed in the User List by checking the Show Deleted accounts check box.

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Restore User

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Note: Display deleted user accounts in the User List by checking the Show Deleted users checkbox.

Select the UnDelete User action and click Go Accounts that were completely removed when initially deleted (see above) cannot be restored.

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Resend welcome email

...

When a user account is created, an email is sent containing the user's login details, information about how to log in, and in most cases a

PDF 'Getting started guide'. This email can be resent to the user at any time.

Select the Resend welcome email action and click Go

...

for System Admin Users

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successive Any account manually locked also. This may be useful for temporarily disabling account account to account user a locked user account but user user Password (i.e. change it to a random password) user normally account to set random password which user
user

Lock/unlock account

A User who has more than

5 consecutive login failures will be automatically locked, and cannot log in to the system. This is to prevent hacking attempts.

An Account can be

locked manually in order to temporarily disable a login, without deleting the

Account.

To lock an

Account:

Select the Lock account action and click Go.
Click OK

in the confirmation message box to lock the

Account. The

User will then not be able to login to the system again until the Account is unlocked.

To unlock

an Account:

Select the UnLock account action and click Go.
This will unlock the

Account,

and leave the

User's password unchanged. It will then send an email notification to the

User with a password reminder.

Reset a

password

You can reset a User's password

, regardless of whether or not the

User Account is locked (although typically you would

only

do this on a locked

Account).

Select the Reset Password action and click Go.
Click OK

in the confirmation message box to reset the password.

The User password will be

changed to a

randomly generated password, that will be emailed to the

User.

The

User will need to change that password the next time they login.

Change the Principal userSet as principal User

Select the Set as Principal user action and click GoUser action and click Go.

Resend welcome email

When a User Account is created, an email is sent containing the User's login details, information about how to log in, and optionally a PDF 'Getting started guide'. This email can be re-sent to the User at any time.

Select the Resend welcome email action and click Go.

Delete/Undelete User

To delete a User Account:

Select the Delete User action and click Go.
Click OK in the confirmation message box to delete the User Account.

Undelete a User Account:

Select the UnDelete User action and click Go.
Click OK in the confirmation message box to undelete the User Account.

Note

You cannot delete your User Account or the Principal User Account.

If a User Account has been newly created and you delete the account BEFORE the User logs into the system for the first time, the Account will be removed from the system and cannot be restored at a later time.
If a User Account has been newly created and you delete the account AFTER the User logs into the system for the first time, the Account will remain in the system and the User Account will be marked as "deleted".
These accounts can be restored at a later time and will be displayed in the User List if the Show Deleted accounts checkbox is checked.

View Login History

Show list of latest login attempts - success/failure, time stamps and IP address.

View Action

history

History

Show list of latest action attempts/pages views.

Child pages

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Old Version 12

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Key

Create or Edit User

Roles of

Admin Users

Grade Access for Admin Users

Example usage

Person Role Access

More information about administering child organisations

More actions

for System Admin Users

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