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Tool name | Tool purpose | |
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Upload | Uploads files to the selected folder. | |
Cut files | Used to move files into another folder. Used in conjunction with the Folders Paste files tool. | |
Rename file | Renames the selected file. | |
Edit file | Used to optimise (resize, re-dimension, crop) jpg images (not applicable for any other file type). | |
Preview file | Pops up a quick preview of image files, and performs a download of other file types. | |
Download file | Downloads the selected file so that it can saved on your computer. | |
Delete file | Deletes the selected files. | |
Space used | Displays the amount of storage space in use. The first number is the amount (MB) in use, the second number is your storage limit. Note: You will not be able to upload files if they would result in your storage limit being exceeded. Please contact support if you require an increase to your storage limit. |
Tasks in more detail
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If you have a large number of Files or Images to upload, and/or file sizes are large (approaching or exceeding the 1MB individual item upload limit) then the files can first be zipped, transferred as a single file, and automatically unzipped after the upload is complete. Some points to note:
Case study: Uploading a large number of images
Case study: Uploading a large document
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In some cases you may wish to upload a zip file for future download (ie without unzipping). In this case uncheck the checkbox. |
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JPG images can be optimised after being uploaded via the edit tool. A range of image editing tools are available for jpg images, including resize, optimising (changing the quality), cropping etc, however these tools are basic, and ideally images should be optimised before uploading. Note - other image formats (GIF, PNG) cannot be edited using this tool. More information about image optimization can be found here: (1), (2), (3).
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Folders cannot contain any files or sub folders to be deleted. If this is the case, you will first need to delete/move these items before deleting the folder.
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General restrictions
- 'Executable' Files with certain extensions cannot be uploaded (e.g. .exe .bat etc)
- Offensive or pornographic content is not permitted, and can result in suspension or termination of a SportzVault site
Files up to 5MB in size can be uploaded.
Note - uploadingNote Uploading a compressed file via a zip file (see below) is a way of getting around this restriction.
- Once your space allowance is exceeded you will not be able to upload further files or images. Also, uploads are not allowed that would cause the allowance to be exceeded. To be able to upload new files, you must first either delete existing files, or contact us to arrange an increase to your space allowance.<rvc:link< li="">
Also note that the
- The larger the file to be uploaded, the longer it will take to upload. This is mainly dependent on the speed of your Internet connection. For example, to upload a 1MB file with a dial up connection can take over 5 minutes. Consider this when uploading large files or images on the site. A visitor to your web site who needs to access this content may see slow performance if file sizes are large. Minimise file/image size as much as possible - general rules of thumb are:
- try to restrict the size of any image within your page to 20-50KB. The more images that display on a page, the more you would want to reduce the size of each image. By using the Slideshow Gallery feature of SportzVault to display photos, you can go for larger size images (say 50-100KB), as only one is shown on the screen at once (thumbnails are generated for all images, but these are typically very small)
- if you link to a document (e.g. PDF, Word document etc) try to restrict this to less than 100KB, particularly if the document is something that is accessed regularly( e.g. a form). Larger files are OK for occasional downloads - e.g. a most users wouldn't mind waiting several minutes to download a large PDF manual that they could then save to their hard drive
- always consider the users of your site - particularly if you have a fast (e.g broadband) Internet connection. Some people don't, and would see a much slower response.
- it is best to optimise images to reduce the
- file size before they are uploaded, and this can done by a range of tools (eg Microsoft Photo Editor) or free tools (do a search on Google or Tucows for 'Image Optimizer').
- More information about image optimization can be found here: (1), (2), (3).
- As a guide, image dimensions should be less than 800 pixels wide by 800 pixels high. Larger dimensions lead to a larger filesize
- and will cause the image to scroll off the screen for some users
- Certain images can also be optimised/edited after being uploaded, by clicking the 'Edit' link next to the image, choosing 'Resize Image', and reducing the image dimensions and/or the image quality (which affects how much the image is compressed) - usually a quality of 60 will result in a much smaller file with no
- noticeable differences when viewed over the web. Lower qualities can result in
- noticeable compression artifacts, it is best to experiment with this.