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The file manager consists of two sections:

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titleFolders section (on the left-hand side)

The folders within your website are shown in a tree view on the left hand side. To select a folder click on the folder name. Any files in that folder will be displayed in the Files section, and any sub-folders of the selected folder will display within the tree view.

Folder tools 
At the top of the folders section is the folders toolbar. The tools are:

 Tool nameTool purpose
Image ModifiedNew folderCreates a sub-folder underneath the selected folder. Note: folders cannot be created at the root level.
Image ModifiedPaste filesMoves files into the selected folder. Used in conjunction with the Files Cut tool.
Image ModifiedRename folderRenames the selected folder. Note: the top level folders cannot be renamed.
Image ModifiedDelete folderDelete the selected folder. Note: the top level folders cannot be deleted. A folder that contains files or other sub folders cannot be deleted.
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titleFiles section (on the right-hand side)

The files within the selected folder are shown in a table on the right hand side. To select a single file click on the row within the table. Some functions can work on multiple files at once, in which case check the checkbox (first column of the table) of files to be selected. The information displayed for each file is the file name, size (in KB), type of file, and date modified (this will usually be the date/time the file was uploaded).

File tools 
At the top of the files section is the files toolbar. The tools are:

 Tool nameTool purpose
Image ModifiedUploadUploads files to the selected folder.
Image ModifiedCut filesUsed to move files into another folder. Used in conjunction with the Folders Paste files tool.
Image ModifiedRename fileRenames the selected file.
Image ModifiedEdit fileUsed to optimise (resize, re-dimension, crop) jpg images (not applicable for any other file type).
Image ModifiedPreview filePops up a quick preview of image files, and performs a download of other file types.
Image ModifiedDownload fileDownloads the selected file so that it can saved on your computer.
Image ModifiedDelete fileDeletes the selected files.
 Space usedDisplays the amount of storage space in use. The first number is the amount (MB) in use, the second number is your storage limit. Note: You will not be able to upload files if they would result in your storage limit being exceeded. Please contact support if you require an increase to your storage limit.

 

Tasks in more detail

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titleTo upload a File(s)
  • Select the folder to upload the file(s) to.
  • Click the  Upload tool (Files toolbar). This will open the Upload window.
  • Click the Browse button and select the file to upload.
  • If the file to be uploaded is a zip file (has a .zip extension):
    • If you wish to simply upload the zip file and have it available on the site 'as is', leave the Unzip and delete .zip file after uploading checkbox unchecked
    • If you wish to unzip the zip file and have all unzipped files available on the site, check the Unzip and delete .zip file after uploading checkbox. This option will also delete the zip file after unzipping.
    • Also see the section Unzipping zip files below for further information about zip files
  • If you wish to upload extra files, click the Add file button, then browse and select the file(s). You can upload a maximum of six files at once.
  • Click the Upload button. The status of the upload will be displayed on the screen.
  • Click the Close button to close the Upload window. The file(s) should now appear within the File Manager.
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titleUnzipping zip files

If you have a large number of Files or Images to upload, and/or file sizes are large (approaching or exceeding the 1MB individual item upload limit) then the files can first be zipped, transferred as a single file, and automatically unzipped after the upload is complete.

Some points to note:

  • The zip file must be created using a normal zip file tool (e.g. WinZip or PKZip)
  • Any directory information within the zip file is ignored, files are all placed within the Files or Images directory as appropriate
  • Files/Images of the same name as those within the zip file will automatically be overwritten. No warning will be given.
  • Only Files/Images with legal file extensions will be unzipped - i.e. those with 'Executable' extensions are never unzipped and only .jpg .gif .png extensions are unzipped for the case of an 'Image' upload
  • Zip files uploaded for unzipping on the server will always be deleted on the server after unzipping. This is to save your file space.
  • If uploading and unzipping a file would result in exceeding your space allowance, the action is not allowed.

Case study: Uploading a large number of images

  1. Create the zip file using your zip tool. Include as many images (.jpg, .gif, .png) as you like, provided the total uncompressed size of the images does not exceed your space allowance.
  2. To speed the upload process, select the maximum compression that you can when creating the zip file.
  3. Follow the instructions above -To upload an Image (File)

Case study: Uploading a large document

  1. Zip the document using your zip tool.
  2. To speed the upload process, select the maximum compression that you can when creating the zip file.
  3. Follow the instructions above -To upload an File, ensure the Unzip and delete .zip file after uploading checkbox is checked

In some cases you may wish to upload a zip file for future download (ie without unzipping). In this case uncheck the checkbox.

Note

Most documents compress substantially when zipped. This can substantially reduce the amount of time taken to upload the document to the SportzVault site.

 

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titleTo rename a File (or image)
  • Select the folder containing the file by clicking the folder name.
  • Select the file by clicking the appropriate row in the Files table.
  • Click the  Rename tool (Files toolbar).
  • The file name will become editable, edit as required. Note - the extension cannot be that of an 'executable' file, and certain characters are not allowed in filenames (e.g. \ /).
  • When finished editing the name, press the Enter key. At the confirmation box click OK to commit your changes, or Cancel to abandon your changes.
Warning

If the file/image is attached to a menu item, or is the target of a link in any Html page, renaming the item will break that link. You should ensure that there are no dependencies on the file/image before renaming.

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