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The most important action to perform here is to set the current season for the Association association and its affiliates. Other tasks that can be performed here include managing the past Season List, Player Registration and Clearance setup set up and Result type configuration. This page is in the process of redevelopment and references to player registration will soon be removed.
The current season is set for the association using the drop-down list and update button. The current season for all affiliated child organisations can be set using the go button.
Clearances and permits are enabled here and a link to the association's rules around such processes can be entered here to be made available on all relevant admin pages.
The list of result options that will be available when entering results is configured here.
Step 2: Create Admin Users
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Additional users can be created to assist with admin tasks. The level of access a user has is determined by the User Roles assigned to them.
To add a user click on the add user link in the top left corner of the page. The following fields are required to successfully create a user. Other fields are useful for communication purposes (sending SMSs with replies returning to the users phone) or further restrictions (Grade / User Roles)
| Field | Description |
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| Login ID | This must be unique. An abbreviation of the association's name in combination with the users name or a number are the recommended format. |
| User Name | The name of the person that uses this ID. When a person leaves an organisation the User name and password can be changed to allow a new person to use the existing Login ID |
| A valid email address must be provided. The welcome email which contains the user's Login ID and password will be sent to this address. It will also be used for password recovery and any system notifications sent to this user | |
| User Roles | These determine the pages and functions that the user will be able to access. See the 'help on this topic' page or glossary of ResultsVault terms for more information on user roles. |
Step 3: Create Venues
MODE: Competition Management MENU: Competition -> Venues -> Manage Venues
The definition of a Venue in ResultsVault is quite broad and can range from an individual court to a multi-field park. A good rule of thumb is to create a single venue for each specific location that a match can be played.To create a venue click on the add new venue link in the top left corner of the page.
The only information required to create a venue are a name and the number of courts available. For the purposes of fixturing venues effectively it is advisable to create an individual venue for each court available and to set the number of courts available at the venue to 1.
Eg: A stadium with 8 courts should be broken down into 8 separate courts (Court 1 - Court 8) with 1 court available at each.
Additional information such as street address, comments and map references will all be made publicly available via a link on your published fixtures.
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It is also recommended that match start times for fixture slots be created at this stage. Competition -> Draws -> Configure Start Times |
Step 4: Configure Ladder Points Scheme
MODE: Competition Management MENU: Competition -> Ladders -> Maintain Ladder Point Schemes
To create a ladder points scheme use the add new scheme link in the top left corner of the page.
Ladder points schemes are applied to grades to tell the automatic ladder calculations how to process match results. If all of your grades are the same they can all use the same scheme or alternate schemes can be created for different competitions.
Point values are assigned Result Types result types and Match match events and ladders are automatically calculated overnight after results have been entered.
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This page allows associations to create their own independent teams, with no club affiliation required.
Step 7: Team Nomination
MODE: Competition Management MENU: Competition -> Teams and Affiliates -> Team Nomination
Configure the categories that teams can be entered in and use these to create a registration form that will be available to Club admin users and can be made available through member sign up forms
Step 8: Manage Grades
MODE: Competition Management MENU: Competition -> Grades -> Maintain Grades Teams and Ladders... Grade Management
Create the grades that will be open for competition in the current season. Data from previous seasons can be rolled over when a new season begins.
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If you are going to use fixture slots to create your draws it is advisable that you add these to your grades at this point in time. |
Step 8: Allocate Teams to Grade
MODE: Competition Management MENU: Competition -> Grades -> Maintain Grades Teams and Ladders... Allocate Teams
Allocate teams into grades. Other grade configuration options are applied at this step including Ladder point and Display schemes. Navigating to the team settings tab allows for more in depth team configuration such as default (home) venues and starting times and Fixture display and Media report names.
Step 9: Create
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Grade Divisions
MODE: Competition Management Competition Management MENU: Competition -> Draws Grades -> Create Draw
Create the fixtures
Additional Tasks
Create Person Record
When a person is added to the database a new person record will be created. Each active record must be assigned on of the following roles: Player, Umpire / Referee, Team Official, Office Bearer, Contact or Subscriber. Multiple Roles are allowed and sub roles help to further define records. New records can be individually entered or uploaded in bulk (with a defined, downloadable template) from a spreadsheet.
MODE: Competition Management / Competition Participation / Organisation MENU: People -> Add New Person
Managing players
Player management is primarily completed by Clubs, however Associations can access player reports via Competition Management mode and the players menu. Tasks can include player registration, suspensions, transfers and clearances.
MODE: Competition Management MENU: Players
Managing officials
Match officials can be assigned to matches manually or via an automated process. The automated process requires
MODE: Competition Management MENU: Umpires > Umpire Allocation Setup / Referees > Referee Allocation Setup
Many features are available in this management area, they can be assigned to panels and regions, and communicated with by SMS or email.
MODE: Competition Management MENU: Umpires > Umpire Allocation / Referees > Referee Allocation
Plus you can generate 'health reports' to ensure equitable workloads, double-ups or matches without officials.
MODE: Competition Management MENU: Umpires > Umpire Allocation Reports / Referees > Referee Allocation ReportsMaintain Grade Divisions
Grade divisions provide a means of organising your list of grades. These divisions can be used to filter grades on a number of admin pages and will determine the way that grades appear in drop down lists in the public portal.
Step 10: Manage Squad Lists
MODE: Competition Management MENU: Competition -> Grades -> Maintain Grades, Teams and Ladders... Team Settings... Edit (squad list column)
Changes can be made to squad lists after nominated teams are allocated to grades.
Step 11: Create Fixtures
MODE: Competition Management MENU: Competition -> Draws -> Create Draw
Create the fixtures.
Support
Online Help documentation
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