Please take a few minutes to read through this getting started guide, which provides an overview of the core features of ResultsVault and aims to help new users familiarise themselves with the software and complete some key tasks.
Once logged into ResultsVault, detailed help files are also found on each screen, specifically for that task.
A Welcome email is sent to all new users containing a Login ID and Password with a link to the Administration page.
Navigating ResultVault is performed via a series of menus organised into a set of 4 task-specific modes.
Mode | Description | Top Level Menus |
Organisation | Organisation contacts and office bearers and details, Member Signup, Account Management and User Maintenance. | Organisation, Webstore, People, Members, Users, Help. |
Competition Management | All competition management functions including grade and fixture management, ladders, umpire management, reports, etc. | Competition, People, Players, Umpires/Referees, Communications, Reports, Help |
Competition Participation | This mode is used by Associations that manage teams that participate in competitions run by another organisation (Eg: Representative teams) Functions include team selection, match results / player score entry and registering players to a governing body | Matches, Teams, People, Members, Players, Communications, Configuration, Help |
Website (SportzVault) | Only available to organisations with a SportzVault website this mode is for managing online content. | Content, Site, Webstore, SportzVault Options, Help |
As a starting point we suggest a change of password to something more memorable. To do this navigate to
MODE: Organisation MENU: Users -> My Account -> Change Password
The new password must be at least 6 characters long and should ideally contains a mixture of numbers, capital and lower case letters (other forms of punctuation are also acceptable).
Now that that is taken care of the real work can begin. ResultVault offers a Competition Setup Wizard and we recommended starting there.
MODE: Competition Management MENU: Competition -> Setup Wizard
Each step can be performed via the standard ResultsVault menus, navigation directions and a brief description are provided for each below the following screen.
MODE: Competition Management MENU: Competition -> Competition Settings
The most important action to perform here is to set the current season for the association and its affiliates. Other tasks that can be performed here include managing the past Season List, Clearance set up and Result type configuration. This page is in the process of redevelopment and references to player registration will soon be removed.
The current season is set for the association using the drop-down list and update button. The current season for all affiliated child organisations can be set using the go button.
Clearances and permits are enabled here and a link to the association's rules around such processes can be entered here to be made available on all relevant admin pages.
The list of result options that will be available when entering results is configured here.
MODE: Organisation MENU: Users -> User List
Additional users can be created to assist with admin tasks. The level of access a user has is determined by the User Roles assigned to them.
To add a user click on the add user link in the top left corner of the page. The following fields are required to successfully create a user. Other fields are useful for communication purposes (sending SMSs with replies returning to the users phone) or further restrictions (Grade / User Roles)
| Field | Description |
|---|---|
| Login ID | This must be unique. An abbreviation of the association's name in combination with the users name or a number are the recommended format. |
| User Name | The name of the person that uses this ID. When a person leaves an organisation the User name and password can be changed to allow a new person to use the existing Login ID |
| A valid email address must be provided. The welcome email which contains the user's Login ID and password will be sent to this address. It will also be used for password recovery and any system notifications sent to this user | |
| User Roles | These determine the pages and functions that the user will be able to access. See the 'help on this topic' page or glossary of ResultsVault terms for more information on user roles. |
Step 3: Create Venues
MODE: Competition Management MENU: Competition -> Venues -> Manage Venues
To create a venue click on the add new venue link in the top left corner of the page.
The only information required to create a venue are a name and the number of courts available. For the purposes of fixturing venues effectively it is advisable to create an individual venue for each court available and to set the number of courts available at the venue to 1.
Eg: A stadium with 8 courts should be broken down into 8 separate courts (Court 1 - Court 8) with 1 court available at each.
Additional information such as street address, comments and map references will all be made publicly available via a link on your published fixtures.
It is also recommended that match start times for fixture slots be created at this stage. Competition -> Draws -> Configure Start Times |
Step 4: Configure Ladder Points Scheme
MODE: Competition Management MENU: Competition -> Ladders -> Maintain Ladder Point Schemes
To create a ladder points scheme use the add new scheme link in the top left corner of the page.
Ladder points schemes are applied to grades to tell the automatic ladder calculations how to process match results. If all of your grades are the same they can all use the same scheme or alternate schemes can be created for different competitions.
Point values are assigned result types and match events and ladders are automatically calculated overnight after results have been entered.
MODE: Competition Management MENU: Competition -> Ladders -> Maintain Ladder Display Schemes
The way the ladder is displayed and the method for calculating percentage is set here.
This option will vary depending on the team mode selected but in both cases it refers to managing the teams that will be competing in competitions.
MODE: Competition Management MENU: Competition -> Teams and Affiliates -> Child Organisations (affiliates)
This page allows you to set up contacts for each of your member organisations as well as create club administrator user ids or perform admin tasks on behalf of clubs (If you want to. But seriously, who would want to?).
MODE: Competition Management MENU: Competition -> Teams and Affiliates -> Maintain Entity Teams
This page allows associations to create their own independent teams, with no club affiliation required.
MODE: Competition Management MENU: Competition -> Teams and Affiliates -> Team Nomination
Configure the categories that teams can be entered in and use these to create a registration form that will be available to Club admin users and can be made available through member sign up forms
MODE: Competition Management MENU: Competition -> Grades -> Maintain Grades Teams and Ladders... Grade Management
Create the grades that will be open for competition in the current season. Data from previous seasons can be rolled over when a new season begins.
If you are going to use fixture slots to create your draws it is advisable that you add these to your grades at this point in time. |
Step 8: Allocate Teams to Grade
MODE: Competition Management MENU: Competition -> Grades -> Maintain Grades Teams and Ladders... Allocate Teams
Allocate teams into grades. Other grade configuration options are applied at this step including Ladder point and Display schemes. Navigating to the team settings tab allows for more in depth team configuration such as default (home) venues and starting times and Fixture display and Media report names.
MODE: Competition Management MENU: Competition -> Grades -> Maintain Grade Divisions
Grade divisions provide a means of organising your list of grades. These divisions can be used to filter grades on a number of admin pages and will determine the way that grades appear in drop down lists in the public portal.
MODE: Competition Management MENU: Competition -> Grades -> Maintain Grades, Teams and Ladders... Team Settings... Edit (squad list column)
Changes can be made to squad lists after nominated teams are allocated to grades.
MODE: Competition Management MENU: Competition -> Draws -> Create Draw
Create the fixtures.
Support
Each page on ResultsVault has a detailed help file, specific to that task, which will guide you through each step – click on the <help on this topic>.
The InteractSport online support centre allows you to:
Please visit: http://support.interactsport.com/