Please take a few minutes to read through this getting started guide, which provides an overview of the core features of ResultsVault and aims to help new users familiarise themselves with the software and complete some key tasks.
Once logged into ResultsVault, detailed help files are also found on each screen, specifically for that task.
A Welcome email is sent to all new users containing a Login ID and Password with a link to the Administration page.
Navigating ResultVault is performed via a series of menus organised into a set of 4 task-specific modes.
Mode | Description | Top Level Menus |
Organisation | Organisation contacts and office bearers and details, Member Signup, Account Management and User Maintenance. | Organisation, Webstore, People, Members, Users, Help. |
Competition Management | All competition management functions including grade and fixture management, ladders, umpire management, reports, etc. | Competition, People, Players, Umpires/Referees, Communications, Reports, Help |
Competition Participation | This mode is used by Associations that manage teams that participate in competitions run by another organisation (Eg: Representative teams) Functions include team selection, match results / player score entry and registering players to a governing body | Matches, Teams, People, Members, Players, Communications, Configuration, Help |
Website (SportzVault) | Only available to organisations with a SportzVault website this mode is for managing online content. | Content, Site, Webstore, SportzVault Options, Help |
As a starting point we suggest a change of password to something more memorable. To do this navigate to
MODE: Organisation MENU: Users -> My Account -> Change Password |
The new password must be at least 6 characters long and should ideally contains a mixture of numbers, capital and lower case letters (other forms of punctuation are also acceptable).
Now that that is taken care of the real work can begin. ResultVault offers a Competition Setup Wizard and we recommended starting there.
MODE: Competition Management MENU: Competition -> Setup Wizard |
Each step can be performed via the standard ResultsVault menus, navigation directions and a brief description are provided for each below the following screen.
MODE: Competition Management MENU: Competition -> Competition Settings |
The most important action to perform here is to set the current season for the association and its affiliates. Other tasks that can be performed here include managing the past Season List, Clearance set up and Result type configuration. This page is in the process of redevelopment and references to player registration will soon be removed.
The current season is set for the association using the drop-down list and update button. The current season for all affiliated child organisations can be set using the go button.
Clearances and permits are enabled here and a link to the association's rules around such processes can be entered here to be made available on all relevant admin pages.
The list of result options that will be available when entering results is configured here.
MODE: Organisation MENU: Users -> User List |
Additional users can be created to assist with admin tasks. The level of access a user has is determined by the User Roles assigned to them.
To create a new user, click on the add user link in the top left corner of the page. The following fields are required to successfully create a user. Other fields are useful for communication purposes (sending SMSs with replies returning to the users phone) or further restrictions (Grade / User Roles)
Field | Description |
---|---|
Login ID | This must be unique. An abbreviation of the association's name in combination with the users name or a number are the recommended format. |
User Name | The name of the person that uses this ID. When a person leaves an organisation the User name and password can be changed to allow a new person to use the existing Login ID |
A valid email address must be provided. The welcome email which contains the user's Login ID and password will be sent to this address. It will also be used for password recovery and any system notifications sent to this user | |
User Roles | These determine the pages and functions that the user will be able to access. See the 'help on this topic' page or glossary of ResultsVault terms for more information on user roles. |
Step 3: Create Venues
MODE: Competition Management MENU: Competition -> Venues -> Manage Venues |
To create a new venue, click on the add new venue link in the top left corner of the page.
The only information required to create a venue are a name and the number of courts available. For the purposes of fixturing venues effectively it is advisable to create an individual venue for each court available and to set the number of courts available at the venue to 1.
Eg: A stadium with 8 courts should be broken down into 8 separate courts (Court 1 - Court 8) with 1 court available at each.
Additional information such as street address, comments and map references will all be made publicly available via a link on your published fixtures.
It is also recommended that match start times for fixture slots be created at this stage.
Fixture start times are used in combination with venues to create fixture slots, a specific time that a specific court will be available for a match each week. To create a new start time, click Add new match start time. Select a day and enter a playing time. The sort order determines the ordering of your start times with lower values at the top of the list and higher values at the bottom of the list. |
Step 4: Configure Ladder Points Scheme
MODE: Competition Management MENU: Competition -> Ladders -> Maintain Ladder Point Schemes |
To create a ladder points scheme use the add new ladder points scheme link in the top left corner of the page.
Ladder points schemes are applied to grades to tell the automatic ladder calculations how to process match results. If all of your grades are the same they can all use the same scheme or alternate schemes can be created for different competitions.
Point values are assigned result types and match events and ladders are automatically calculated overnight after results have been entered.
MODE: Competition Management MENU: Competition -> Ladders -> Maintain Ladder Display Schemes |
Ladder display schemes are used to vary the way ladders display in the public portal.
To create a ladder points scheme use the add new ladder display scheme link in the top left corner of the page.
This option will vary depending on the team mode selected but in both cases it refers to managing the teams that will be competing in competitions.
MODE: Competition Management MENU: Competition -> Teams and Affiliates -> Child Organisations (affiliates) |
This page allows you to set up contacts for each of your member organisations as well as create club administrator user ids or perform admin tasks on behalf of clubs.
MODE: Competition Management MENU: Competition -> Teams and Affiliates -> Maintain Entity Teams |
This page allows associations to create their own independent teams, with no club affiliation required.
To create a new entity team click the add new entity team link. Enter a team name and click update to save. This team will now be available on the allocate teams to grades page and players can be selected through the edit entity teams page.
Team nomination is only required by organisations that want their affiliate clubs or participants to nominate their own teams. If this information is being provided to the association by other means and manually re-entered this step can be skipped. |
MODE: Competition Management MENU: Competition -> Teams and Affiliates -> Team Nomination |
Configure the categories that teams can be entered in and use these to create a registration form that will be available to Club admin users and can be made available through member sign up forms
The best approach to creating a team nomination form is to create nomination categories first. From the Team Nominations page click the Configuration tab and click on the Team Nomination Categories link beneath it. To create a new category click on the Add New Team Nomination Form link. Enter the name of the category, the type of grade it represents, the price of a new team and the maximum number of entries (if applicable). The simplest way to manage team nominations is to create one category for each grade of competition that you wish to run. Eg: if you are going to run three divisions of A grade you should create categories for A1, A2 and A3.
When your list of categories is complete you can configure a member sign up form by returning to the configuration tab and click on the Team Nomination Form link.
To create a member sign up form click on the Add New Team Nomination Form in the top left corner of the page.
Nominations should always be set to the current season, if the wrong season is selected you may not be able to allocate teams to the correct grades.
Set the opening and closing dates for the nomination process, Player nomination can be activated with minimum and maximum number of players required. Text can be entered to help guide users through the process and additional fields such as Team name and Team coach can be activated on the form. Finally you need to select which of the categories you have created will be available through this form. Data may be easier to manage if nominations are broken into separate form (eg: juniors and seniors)
Affiliate clubs will be able to Nominate teams from the opening date set on this form. Team nominations can be made directly by participants to association's by syndicating
MODE: Competition Management MENU: Competition -> Grades -> Maintain Grades Teams and Ladders |
Create the grades that will be open for competition in the current season. Data from previous seasons can be rolled over when a new season begins.
If you are going to use fixture slots to create your draws it is advisable that you add these to your grades at this point in time.
To create a fixture slot for a grade, click on the Add New fixture slot link. Select an available start time and appropriate venue to set as a fixture slot to be used by this grade. The weighting will determine the order in which matches are allocated to this slot, Higher weighting moves a slot up the order. Priority is used to determine the allocation order between fixture slots with the weighting. A lower priority value will make push the slot up the priority order list. Fixture slots created this way will be used by default when creating fixtures for the configured grades. |
Step 9: Create Grade Divisions
MODE: Competition Management MENU: Competition -> Grades -> Maintain Grade Divisions |
Grade divisions provide a means of organising your list of grades. These divisions can be used to filter grades on a number of admin pages and will determine the way that grades appear in drop down lists in the public portal.
MODE: Competition Management MENU: Competition -> Grades -> Maintain Grades, Teams and Ladders... Team Settings... Edit (squad list column) |
Changes can be made to squad lists after nominated teams are allocated to grades.
There are two different approaches to this task depending on whether or not team nomination has been used. |
If a team nomination form has not been used
MODE: Competition Management MENU: Competition -> Grades -> Maintain Grades Teams and Ladders... Allocate Teams |
Allocate teams into grades. Other grade configuration options are applied at this step including Ladder point and Display schemes. Navigating to the team settings tab allows for more in depth team configuration such as default (home) venues and starting times and Fixture display and Media report names.
MODE: Competition Management MENU: Competition -> Grades -> Team Nominations... Allocate to Grades |
MODE: Competition Management MENU: Competition -> Draws -> Create Draw |
Create the fixtures.
Support
Each page on ResultsVault has a detailed help file, specific to that task, which will guide you through each step – click on the <help on this topic>.
The InteractSport online support centre allows you to:
Please visit: http://support.interactsport.com/