Managing Team Nomination
Team nomination is administrated by an association aimed at:
- Configuring and activating team entry by affiliated clubs/teams
- Viewing/downloading reports on number of team entries per grades, any particular grading requests, number of players registered per grade or view money owing by child organization per team entry.
- Allocating entered teams to certain grades
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Navigation Mode: Competition Management Menu: Competition -> Team & Affiliates ->Team Nomination |
Team nomination dashboard
Team nomination dashboard |
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Reports |
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Configuration |
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| Allocate to Grades |
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Configuration
STEP 1 - Set up Nomination categories
On above screen, click on Configuration -->Team nomination categories tab -->below screen will show up enabling to Add New Team Nomination Category or Edit existing categories.
This opens the Team nomination category - Edit screen. Enter or change information as follows:
Category edit |
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Category Name | This displays as drop down list for selection at team entry form (That is the form affiliated team enter details after these configuration completed) |
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Grade Type | The new category needs to fall under one of the following 6 grade types: Senior Mens/Senior Womens Junior Boys/Junior Girls Veteran Mens/Veteran Womens Normally, category nests under one of the above grade types and have different relevant fees structures depending on types of sports and demands. |
Entry cost | Enter price for entering New team - This will show as one-off fee as nomination is confirmed by team/club. Otherwise, if it is free then leave the field blank |
Entry Settings | At present, max entries are not a validation field which means by default unlimited team nominations. . |
STEP 2 - Create Team Nomination Forms
From Configuration tab -->Switch to Team nomination form, Existing forms can be Edited or Add new Team Nomination Form to create new one
Both actions will open the Team nomination Edit screen. Enter or change information as below:
General Settings |
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Entry Name* | This displays as drop down list at Nomination group to switch among for commissioning team/view reports. This is compulsory field |
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Season for nominations | Select the appropriate season from drop down list. Remember to check whether the season you want team entry for has been activated via Competition ->Competition Settings ->Current Season |
Previous season nominations* | Similarly, previous season used for nominations need to be indicated so that system can define returning teams. This is compulsory field |
Entries Open Date* | Click on Calendar icon or enter the date from which on the nomination process can start ie. child/affiliated organizations can view and nominate teams If you want it takes effect instantly, days prior to form creation date or form creation date should be entered. Otherwise, future dates entered shall allow team entry from that date on. |
| Dates |
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| New Team/Returning Team Dates | Enter or select date for the nomination process expiry. *Entries Close is a mandatory field Early Bird Close/Late Entry Begin |
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| Team Participants |  |
| Allow Player Nomination | Though by default it is allowed, the box should be checked so that child organizations/affiliated clubs can enter players to team nomination procedures |
| Min Player Num | It is "0" by default - The total number of players can be allocated to a team nomination submission |
| Max Player Num | Value must be between 01 and 15 - The entered value will become the equivalent player slots for entering into a team entry at Add players step by child organization/affiliated For example: 14 is entered --> When a child organization login/or being administrated by association, go team–>Team nomination and Add team nomination >>Add players -->See 14 slots for entering players |
| Player Text Field Name | Should be labelled to meaningful titles such as DOB, club ranking/state ranking/national ranking, years of sport playing into all four fields for information collection as these will appear at Add player table by Child organization/affiliated teams Below images show Add player window at child organization after I label "Player Text Field Name" as DOB, Ranking, Years in Soccer, Years in club respectively
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| Display Text |  |
| Introduction | Enter brief introduction of the nomination process eg. for nominating the best teams to the national champion league. These lines will appear at the Introduction page when a child organization go submitting team. Though it is not a mandatory field, it is highly recommended for managerial purpose. |
| Instructions - Entry Page | Optional |
| Notes - Entry Page | Optional |
| Notes - Reports Page | Optional |
| Nomination Form Display Options | If the following options are checked, they will appear at the team nomination entry by child organization. These are optional and used to collect additional information about team nomination. Team Name |
| Categories |  |
| Default Category | Select if you want the category appears in all team lodgement form for selecting |
| Categories | Select by shifting all categories available in the left box to the right. This is must done so that child organization can choose otherwise, the nomination will not finish. The selected categories will appear in the nomination form entered by child organization. Again, it is important that the above nomination categories must have been added at Step 1 so that they will appear at the "Available categories" Box to incorporate into this nomination form. |
Remember to hit Update after all settings have been done at each step!
The above two basic configuration steps for team nomination will enable the team entry if association administrates a child organization or a child organization logging in RV. Check guides for Team nomination - Child organizations/Teams for more information
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