A User is someone that is able to login to the SportzVault ResultsVault and/or SportzVault Administration web site to carry out certain administrative tasks.
A User Account can have one or more User Roles assigned to it, that gives the ability to carry out different tasks, and/or access different parts of the administration site. Any number of User Accounts can be created within an Organisation. For example, a Club may wish to set up a different User to enter Results for each of its teams' different Users to help maintain the website content.
Create or Edit User
The User Maintenance screen lists all Users currently created within the organisation.
To Edit a User, click the Edit Edit link next to the User's name or To , or to Add a New User, click .
The Edit User screen will display.
Login ID * | This is the ID used to log in to the system.
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User Name * | Name of User. | ||
Email * | Valid email address of the User. You can enter up to 3 addresses separated with a semi-colon. Ensure there are no spaces entered between the email addresses and the semi-colon(s). For example: myaddress@example.com;anotheraddresss@example.com When creating a new User, optionally check the Send User welcome email checkbox that will email a welcome message to the new User containing the ID and Password, and in most cases, a PDF Getting started guide. | ||
Mobile Phone Number | Mobile phone number of User. |
*Required field.
Roles of Admin Users
SYSTEM ADMIN | High level system administration. | ||
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SITE MANAGER | Higher level website and competition related maintenance that is typically related to 'setup' or 'configuration' tasks ., such as:
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CONTENT MANAGER | Website content related maintenance (e.g. create and maintain Html content, home page, News, Events, Slideshow Galleries). | ||
User MANAGER | Create and maintain other Users.
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EMAIL SENDER | Access to send email messages
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SMS SENDER |
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RESULTS MANAGER | Competition Results related maintenance (e.g. clubs: results and scores update, associations: match confirmation, exception reports etc). | ||
MATCH OFFICIAL MANAGER | |||
PERSON MANAGER | Creation, editing, deleting of person records - e.g. Players, Contacts, Umpires and tasks related to person records. | ||
ADMINISTER CHILD | Managing competitions between other 'child' organisations to 'administer' a child organisation without requiring a separate login to that organisation. | ||
FINANCIAL MANAGER |
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Grade Access for Admin Users
By default, a User has access to all grades that are relevant to their organisation. This can be restricted as follows:
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If new grades are added to the Organisation (e.g. in a new season), any Users that have the Select Grades radio button selected will not automatically have access to the new grade, and each affected User Account will need to be edited to add the Grade (if applicable). Users that have the radio button selected automatically have access to all Grades, including new ones that are added from time to time. |
Person Role Access
By default, a User has access to all person records within their Organisation irrespective of the Person Roles (e.g. PLAYER, CONTACT) that the person record has. This can be restricted as follows:
- Click the Select Person Roles radio button.
- Select one or more Person Roles from the Available Person Roles list.
- Click the Add button.
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A User who has restricted Person Roles assigned will not be able to access any person record for editing or viewing which does not hold at least one of their allowed roles. These records would also have personal information obscured in any person list for that User.
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Grade and Person Role takes precedence over User Roles. A User will still require the applicable User role (e.g. RESULTS MANAGER or PERSON MANAGER) in order to access various Admin Pages. |
More information about administering child organisations
When a User administers a Child Organisation:
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The above restrictions do not apply for any User that has the special SYSTEM ADMIN User role. |
More actions for System Admin Users
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Lock/unlock account | A User who has more than 5 consecutive login failures will be automatically locked, and cannot log in to the system. This is to prevent hacking attempts. An Account can be locked manually in order to temporarily disable a login, without deleting the Account. To lock an Account:
To unlock an Account:
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Reset a password | You can reset a User's password, regardless of whether or not the User Account is locked (although typically you would only do this on a locked Account).
The User password will be changed to a randomly generated password, that will be emailed to the User. The User will need to change that password the next time they login. | ||||
Set as principal User | Select the Set as Principal User action and click Go. | ||||
Resend welcome email | When a User Account is created, an email is sent containing the User's login details, information about how to log in, and optionally a PDF 'Getting started guide'. This email can be re-sent to the User at any time. Select the Resend welcome email action and click Go. | ||||
Delete/Undelete User | To delete a User Account:
Undelete a User Account:
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View Login History | Show list of latest login attempts - success/failure, time stamps and IP address. | ||||
View Action History | Show list of latest action attempts/pages views. |
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