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Mode: Organisation Menu: Users -> User List |
A ' User ' mean is someone that is able to login to theSportzVault the ResultsVault and/or SportzVault Administration web site for and to carry out certain administrative tasks.
A user account User Account can have one or more User Roles assigned which to it, that gives the ability to carry out different tasks, and/or access different parts of the administration site.Any Any number of user accounts User Accounts can be created within an organisationOrganisation. For example, a club Club may wish to set up a different user User to enter results Results for each of its teams' different users Users to help maintain the website content.
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Create or Edit User
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The Users for your organisation are presented as a list in table form. The columns are:
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User Maintenance screen lists all Users currently created within the organisation.
To Edit a User, click the Edit link next to the User's name, or to Add a New User, click .
The Edit User screen will display.
Login ID * | This is the ID used to log in to the system.
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User Name , Email | The full name and * | Name of User. | ||
Email * | Valid email address of the user. | |||
Last Login | The date/time that the user last successfully logged on to the system. | |||
Status |
| Locked Users Also displayed in red, these are accounts that have been locked out (due to or more successive login failures) or by manually locking the account (see below).
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| Deleted Users Also displayed in orange, these are accounts that have been marked as 'deleted'. These records only display when the Show deleted users checkbox is checked. See below for more information about delting and undeleting user accounts.
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| Principal User Also displayed in bold , this user is the main point of contact (i.e. 'expert' user) for the organisation, and the user details of this user display on the administration home page. An organisation can only have one principal user at one time.
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| Other Users Any user not fitting one of the above categories is displayed within an image in this column.
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Edit | Click the link to edit the user account. | |||
Actions | One or more actions are available, depending on the current status of the account. Select an action from the dropddown list and click the Go button. Actions are described further below. |
Edit/Create New User
Refer to ?User Maintenance
Actions
Deleting a User
Select the Delete User action and click Go Click OK to the confirmation message box to delete the user.
Info - You cannot delete yourself or the Principal User.
- If the account has been logged in to, it may not be possible to completely remove the account. In this case it is marked as deleted. These sort of deleted accounts can be displayed in the User List by checking the Show Deleted accounts check box.
Restoring (UnDeleting) a User
Note: Display deleted user accounts in the User List by checking the Show Deleted users checkbox.
Select the UnDelete User action and click Go
Info Accounts that were completely removed when initially deleted (see above) cannot be restored.
Resend welcome email
When a user account is created, an email is sent containing the user's login details, information about how to log in, and in most cases a PDF 'Getting started guide'. This email can be resent to the user at any time.
- Select the Resend welcome email action and click Go
Locking or unlocking a User account
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User. You can enter up to 3 addresses separated with a semi-colon. Ensure there are no spaces entered between the email addresses and the semi-colon(s). For example: myaddress@example.com;anotheraddresss@example.com When creating a new User, optionally check the Send User welcome email checkbox that will email a welcome message to the new User containing the ID and Password, and in most cases, a PDF Getting started guide. | |
Mobile Phone Number | Mobile phone number of User. |
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*Required field.
Roles of Admin Users
SYSTEM ADMIN | High level system administration. | ||
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SITE MANAGER | Higher level website and competition related maintenance that is typically related to 'setup' or 'configuration' tasks, such as:
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CONTENT MANAGER | Website content related maintenance (e.g. create and maintain Html content, home page, News, Events, Slideshow Galleries). | ||
User MANAGER | Create and maintain other Users.
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EMAIL SENDER | Access to send email messages
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SMS SENDER |
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RESULTS MANAGER | Competition Results related maintenance (e.g. clubs: results and scores update, associations: match confirmation, exception reports etc). | ||
MATCH OFFICIAL MANAGER | |||
PERSON MANAGER | Creation, editing, deleting of person records - e.g. Players, Contacts, Umpires and tasks related to person records. | ||
ADMINISTER CHILD | Managing competitions between other 'child' organisations to 'administer' a child organisation without requiring a separate login to that organisation. | ||
FINANCIAL MANAGER |
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Grade Access for Admin Users
By default, a User has access to all grades that are relevant to their organisation. This can be restricted as follows:
Click the Select Grades radio button
Select one or more grades from the Available Grades list box
Click the Add button
A User who has restricted grades assigned will only see their 'allowed' grades in any grade dropdown list (e.g. within the selector bar on most pages - in which case an asterisk * will appear next to the grade dropdown list to indicate this).
Restricted Grades are assigned typically by:
A Club restricting a User to a single Grade so that he/she can only enter results for that Grade (e.g. 'team managers').
An Association restricting a User to a single Grade so that he/she can only review/lock results for that Grade.
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If new grades are added to the Organisation (e.g. in a new season), any Users that have the Select Grades radio button selected will not automatically have access to the new grade, and each affected User Account will need to be edited to add the Grade (if applicable). Users that have the radio button selected automatically have access to all Grades, including new ones that are added from time to time. |
Person Role Access
By default, a User has access to all person records within their Organisation irrespective of the Person Roles (e.g. PLAYER, CONTACT) that the person record has. This can be restricted as follows:
- Click the Select Person Roles radio button.
- Select one or more Person Roles from the Available Person Roles list.
- Click the Add button.
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A User who has restricted Person Roles assigned will not be able to access any person record for editing or viewing which does not hold at least one of their allowed roles. These records would also have personal information obscured in any person list for that User.
Examples:
User's 'allowed' Person Roles | Person has these roles | Does User have access |
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ALL PLAYER ROLES | PLAYER:SENIOR, COACH:SENIOR | YES |
PLAYER:SENIOR | PLAYER:SENIOR, COACH:SENIOR | YES |
PLAYER:JUNIOR | PLAYER:SENIOR, COACH:SENIOR | NO |
ALL PLAYER ROLES | (No roles) | NO |
ALL PLAYER ROLES,NO ROLES | (No roles) | YES |
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Grade and Person Role takes precedence over User Roles. A User will still require the applicable User role (e.g. RESULTS MANAGER or PERSON MANAGER) in order to access various Admin Pages. |
More information about administering child organisations
When a User administers a Child Organisation:
User Roles EMAIL_SENDER, SMS_ SENDER, FINANCIAL_MANAGER, CONTENT_ MANAGER are rendered inactive. For example, the User will not be able to send an email while administering the child organisation.
Any grade restrictions that User has remain active.
Grades are further restricted to the grades managed by the User's Organisation.
For example, Club C belongs to Association A (that has Grades G1 and G2) and Association B (that has Grades G3 and G4). Club A participates in Grades G1, G2, G3 and G4. A User from Association A administering Club C will only have access to Grades G1 and G2.A User with 'unrestricted' Person Role access can only access PLAYER type roles in the child organisation.
A User with restrictions on Person Role access can only access the PLAYER type roles in the Child Organisation that are in their 'allowed' list (and no other types of roles).
When the User administers their own Organisation, all their normal access is restored.
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The above restrictions do not apply for any User that has the special SYSTEM ADMIN User role. |
More actions for System Admin Users
Lock/unlock account | A User who has more than 5 consecutive login failures will be automatically locked, and cannot log in to the system. This is to prevent hacking attempts. |
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An Account can be |
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locked manually in order to temporarily disable a login, without deleting the |
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Account. To lock an |
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Account:
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To unlock |
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an Account:
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Reset a |
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password | You can reset a User's password |
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User Account is locked (although typically you would |
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only do this on a locked |
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Account).
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The User password will be |
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changed to a |
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randomly generated password, that will be emailed to the |
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User. The |
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User will need to change that password the next time they login. |
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Set as principal User | Select |
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the Set as Principal User action and click Go. | |||
Resend welcome email | When a User Account is created, an email is sent containing the User's login details, information about how to log in, and optionally a PDF 'Getting started guide'. This email can be re-sent to the User at any time. Select the Resend welcome email action and click Go. | ||
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Delete/Undelete User | To delete a User Account:
Undelete a User Account:
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View Login History | Show list of latest login attempts - success/failure, time stamps and IP address. | ||
View Action History | Show list of latest action attempts/pages views. |