Purpose
This screen allows the maintenance of participant logins.
These logins allow participants (i.e. anyone who has had a person record created within any organisation) to login using their numerical ID to update their own details, change their password, and depending on the Roles they hold within various organisations, do things such as edit their availability for selection/allocation or view other statistics relevant to them.
These types of logins do not give access to normal administrative tasks (such as updating scores etc). Administrative type logins are called 'Users' and this list is maintained by the organisation separately via the User List.
Go to Mode: Any* Menu: People -> Participant Logins
* Except Website (SportzVault)
Background - Participant Logins
In general, any participant with a valid email address entered in their person record can login to:
- Edit their own details
- Change their password
- View a list of organisations that their record is associated with, and in certain cases (namely where the person holds NO ROLE at an organisation), to remove the ability for that organisation to edit their record.
Where a particpant holds either a PLAYER or UMPIRE Role at an organisation, they can also 'select' that organisation and access extra information/features.
A participant must have a valid email address entered on their record before a login can be created for them. A participant can also create their own login by clicking the appropriate link on the Login page and entering their numerical ID (provided their email address has already been entered).
Managing logins
The list of participants within your organisation is displayed on the Participant Login Management screen. This can be filtered by selecting a specific Role.
Where a login already exists for the person concerned, that row will have a white background. Where a login has not yet been created, the row will have a light red background.
The date the person has last logged on is displayed. If this column is blank it means the person has never logged on.
Actions that may be taken for each participant
Where a login already exists:
- Undelete a deleted login: In some circumstances a login can become deleted. In this case an 'Undelete' link will show in the Action column. Click to Undelete the login.
- Unlock the login if it is locked: The login will lock after a certain number of consecutive unsuccessful login attempts. A locked account will show an 'Unlock' link in the Action column. Clicking this link will unlock the account, and send a password reminder email to the person (it will not reset the password).
- Reset the password: This will change the password to a random password, unlock a locked account, and send a password reset email to the person.
- Resend Msg.: The user will be re-sent the 'welcome message' - which is the email first sent when the login is created.
Where a login does not already exist:
- Create login: Provided a valid email address exists for the person, logins can be created 'one-by-one' by clicking the 'Create Login' link. This will create the login and send a 'welcome' email to the person which supplies the login details. See below about how to create all logins at once.
The 'Edit' link allows direct access to edit the person record.
Creating all logins
To bulk create all logins at once click the 'Create All Logins' button. This will create logins and send welcome emails for all participants on the list which currently do not have a login, and which have a valid email address (that is, all records which are displaying a 'Create Login' link).
If the Also send welcome message to current users when Creating All Logins checkbox is checked, as well as creating logins for participants who do not have one, all participants who already have logins will be re-sent a welcome message. This option should normally not need to be used.