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A 'User' mean someone that is able to login to theSportzVault Administration web site for and carry out certain administrative tasks. A user account can have one or more User Roles assigned which gives the ability to carry out different tasks, and/or access different parts of the administration site. Any number of user accounts can be created within an organisation. For example, a club may wish to set up a different user to enter results for each of its teams different users to help maintain the website content.
Create or
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Edit User
The User Maintenance screen lists all Users currently created within the organisation.
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To Edit a User click the Edit link next to the User's name
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or To Add a New User click
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Add New User. The Edit User screen will appear
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The following information is required to create a user account:
Login ID
General compulsory information - Login ID, User's Name, email address
Login ID* | Compulsory - This is the ID used to log in to the system (by also providing a password). An ID must be at least 4 characters long, and can only contain alphanumeric characters (i.e. letters and numbers) however it cannot contain only numbers. IDs are unique throughout the system, so you cannot create an ID that is already in use. Examples of valid IDs: mylogin, mylogin1, my1login, 1mylogin Note that when logging in, the ID is not case-sensitive, however the password is case-sensitive. |
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User Name | Name of |
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| user |
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User Email | Valid email address of the user. You can enter up to 3 addresses separated with a semi-colon ; Ensure there are no spaces entered. For example: myaddress@example.com;anotheraddresss@example.com When creating a new user, optionally check the Send user welcome email checkbox, which will email a welcome message to the new user containing the ID and password, and in most cases, a PDF Getting started guide. |
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Roles of admin users
| SITE MANAGER | Higher level website and competition related maintenance which is typically related to 'setup' or 'configuration' tasks |
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| USER MANAGER |
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| CONTENT MANAGER |
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| RESULTS MANAGER |
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| PERSON MANAGER |
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| EMAIL SENDER |
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| SMS SENDER |
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| FINANCIAL MANAGER |
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| SYSTEM ADMIN |
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| ADMINISTER CHILD |
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Grade Access for Admin Users
By default, a user has access to all grades that are relevant to their organisation. This can be restricted as follows:
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- A club restricting a user to a single grade so that he/she can only enter results for that grade (e.g. 'team managers')
- An association restricting a user to a single grade so that he/she can only review/lock results for that grade
Person Role Access
By default, a user has access to all person records within their organisation irrespective of the Person Roles (eg PLAYER, CONTACT) the the person record has. This can be restricted as follows:
- Click the Select Person Roles radio button
- Select one or more Person Roles from the Available Person Roles box
Note: it is possible to select ALL roles of a particular type, or specific sub-roles. For example, ALL PLAYER ROLES will allow sub roles such as PLAYER:SENIOR, PLAYER:JUNIOR. If both ALL PLAYER ROLES and (e.g.) PLAYER:SENIOR was selected, then ALL PLAYER ROLES would take precedence. NO ROLES should be selected where the user requires access to records with NO ROLES (eg past players). - Click the Add button
A user which has restricted Person Roles assigned will not be able to access any person record for editing or viewing which does not hold at least one of their allowed roles. These records would also have personal information obscured in any person list for that user.
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More actions toward admin users
Delete |
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User | Select |
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| the Delete User |
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| action and |
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| click Go |
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| Click OK to the confirmation message box to delete the user. |
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Restore User | Note: Display deleted user accounts in the User List by checking |
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the Show Deleted users |
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checkbox.
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Resend welcome email | When a user account is created, an email is sent containing the user's login details, information about how to log in, and in most cases a PDF 'Getting started guide'. This email can be resent to the user at any time.
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Lock/unlock User | A User who has more than successive login failures will be automatically locked, and cannot log in to the system. This is to prevent hacking attempts. Any account can be manually locked also. This may be useful for temporarily disabling a login, without deleting the account.
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To unlock a locked user:
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Reset a Password | You can reset a User's password (i.e. change it to a random password) regardless of whether the user is locked (although you would normally only do this on a locked account).
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Change the Principal user |
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| View Login History | Show list of latest login attempts - success/failure, time stamps and IP address |
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| View Action history | Show list of latest action attempts/pages views |