Draw Creator - Concepts

• Fixtures TypesTemplates
• Match Types

How to guide for your competition situation

• Standard weekly fixture (round robin)
• Standard tournament (knockout)
• Tournament with group phase (grade pools)
• Multiple grades at one time
• Grades with the same teams and fixtures
• Grades with the same teams but reverse fixtures
• Grades with multiple team entries form the same organisation
• Fixtures with venueground shares
• Custom fixture templates

Draw Creator - Concepts

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Fixture Types/Templates

A fixture type defines a template used for creating a draw of matches according to the defined pattern. To view the pattern or fixture template that will be followed for a given Fixture Type you can click on the "More Information" link next to the Fixture Type drop down box

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If you have your own fixture template that you would like to use you can contact Support and arrange for it to be loaded so that it appears in the "Fixture Type" drop down box on the Start page of the Draw Creator.

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Match Types

The match defines properties of the match that may be used in different parts of the system at various times. For instance the following items may be defined as part of different match types:

• The overall duration of the match
• The number of periods of play and the length of each period
• The scoring format for the match
• Any limiting factors for how the match is played such as the number of overs for cricket

How to guide for your competition situation

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Standard weekly fixture (round robin)

Most weekly team sports will follow this format where teams play each other (usually) once per season in a home and away style format. Such that for one week they play at their home ground/venue and then the next they play at the oppositions ground/venue. To create a draw for this competition:

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Byes are automatically added to the fixture if an odd number of teams exist for the given grade.

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Standard tournament (knockout)

Most tournaments will follow a knockout style of draw where the winner of a match progresses and the loser is knocked out of the competition and takes no further part. More often than not the matches take place over the course of days or weeks at a central venue as opposed to playing matches the the home team default home venue. To create a draw for this competition:

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The Tournament View option will lay the page out as below while the detail view displays the page more like a standard draw.

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Tournament with group phase (grade pools)

Another common tournament or competition structure is where teams are grouped into "Pools" within a grade in such a way as they are ranked within their pool when displaying ladders as below. 

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1. Select the teams that are in the grade via the "Allocate Teams to Grade" screen

2. Within the Grades/Ladders configuration, setup the pools for the applicable grade and season via the Pools tab.
   Note: that if Match Formats are in use, separate pool groups can be setup for each Match Format. In this case, it is assumed
   that each round of the fixture will only include matches that have the same Match Format (ie each round should not have more that one Match Format).
   The usual case is to setup one Pool Group that applies for all Match Formats within the fixture, in which case each round can have a mixture of Match Formats if required.
   Note: Ladders have to be set up separately and configured to use the Pool Group(s) you have created in order to display pool information.

3. Start the Draw Creator and select "Round Robin" as the Draw Type and select a fixture template from the Fixture Type drop down box (Standard Round Robin will suffice for most situations)
4. Set the number of finals rounds according to how many playoff rounds there will be.
5. Set other settings as required on the Start page and progress through the Draw Creator as required
6. Submit the draw and you are done.

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Multiple grades at one time

A really powerful feature of the Draw Creator is its ability to create draws for multiple grades at the same time. For instance if you have a competition structure that plays the same number of rounds on the same dates across multiple grades, even if there is a differing number of teams allocated to those grades then you can create draws for them all at one time

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To create draws for multiple grades simply select multiple grades from the left hand list box and use the arrows to select them into the right hand list box

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Grades with the same teams and fixtures

Often an organisation will run a number of grades which consist of the same teams and same fixtures but where one of the grades has a slightly earlier start time or different venue. This procedure follows closely to that above in that you will be creating draws for multiple grades at once.

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1. Select the teams if the first of the grades via the "Allocate Teams to Grade" screen
2. Go to the "Team Settings" page and enter set the seed number, default home venue and default start time for teams that require it (it is very important here to set the Seed number for these teams as we do not want them allocated at random by the draw creator.
3. Go back to the "Allocate Teams to Grade" screen for the second and subsequent grades and use the "Copy data from another grade or season" at the bottom of this screen to copy the teams and settings from the first grade
4. Go to the "Team Settings" page for each of the grades and adjust the default home venue and default start time for teams that require it. You will notice that the seed number will be set as the same as the first grade after the copy and it is important not to change this.
5. Start the Draw Creator and click on the "Select Multiple Grades" link next to the grade drop down box and the page display will be changed to that above
6. Select the grades you wish to create draws for by holding down the CTRL key while clicking on the grade names.
7. Set other settings as required on the Start page and progress through the Draw Creator as required (you will not be taken to the Seeding page or Edit page)
8. On the Review/Submit page on the first listed grade is displayed so you can get an idea of what the draw will look like for all grades.
9. Submit the draw and you are done.

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Grades with the same teams but reverse fixtures

This is also a common competition format and is typical of where the basic fixtures will be the same but for one of the grades the home and away teams will be reversed. This is where the Seniors may play at home in a given round and the Reserves play away in the same round to avoid a venue clash.

To create these draws the Copy Draw function must be used with the Reserve option selected for the draws to be copied. Please see the help page for Copy Draw.

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Grades with multiple team entries from the same organisation

Occasionally a grade will need to contain two teams from the same organisation (club). In this case there needs to be a way to distinguish these teams wherever the draw, match or ladder is displayed. This is achieved by using the options in the Team Settings page to designate different display and media names for the teams.

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In the example below there are two teams in this grade entered from Hampton and the user has named them "Hampton Blue" and "Hampton Black". The name can be whatever you like as long as they are different.

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Fixtures with venue/ground shares

Where you have teams in the same grade or across multiple grades that share a home venue you therefore need to ensure that they are alternating match by match as either the home or away team to avoid scheduling at the same venue at the same time. The Draw Creator can accommodate this via its built in Fixture Type of "Enhanced Round Robin". See Draw Creator - Concepts - Fixtures TypesTemplates for more information on this.

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1. Select the teams that are in the grade(s) via the "Allocate Teams to Grade" screen
2. Go to the "Team Settings" page and define a default home ground for each of the teams (also set the default start time for teams that require it and set the Draw Seed if you need to control the order of matches).
3. Start the Draw Creator and select "Round Robin" as the Draw Type and select a fixture template from the Fixture Type drop down box (Enhanced Round Robin will suffice for most situations). Click on the :More information" link next to the fixture type drop down box and select the "Enhanced Round Robin" fixture type. Take note of the "Pairs" table for each team entry situation
4. Set the Venue Allocation method to "Use default home grounds"
5. Set other settings as required ont he Start page and pages that follow
6. Submit the draw and you are done.

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Custom fixture templates

This is similar to topic one Standard weekly fixture (round robin)or Standard tournament (knockout) but it is where you want to use your own custom fixture template to create the draw. Simply contact Support requesting the uploading of your template and then the next time you create a draw it will be listed in the Fixture Type list as either a Round Robin or Knockout type.

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