Welcome to ResultsVault
Please take a few minutes to read through this getting started guide, which provides an overview of the core features of ResultsVault and aims to help new users familiarise themselves with the software and complete some key tasks.
Once logged into ResultsVault, detailed help files are also found on each screen, specifically for that task.
Logging into ResultsVault
A Welcome email is sent to all new users containing a Login ID and Password with a link to the Administration page.
Navigating the Administration Menu
Navigating ResultVault is performed via a series of menus organised into a set of 4 task-specific modes.
Top Level Menus
Organisation contacts and office bearers and details, Member Signup, Account Management and User Maintenance.
Organisation, Webstore, People, Members, Users, Help.
All competition management functions including grade and fixture management, ladders, umpire management, reports, etc.
Competition, People, Players, Umpires/Referees, Communications, Reports, Help
This mode is used by Associations that manage teams that participate in competitions run by another organisation (Eg: Representative teams)
Functions include team selection, match results / player score entry and registering players to a governing body
Matches, Teams, People, Members, Players, Communications, Configuration, Help
Only available to organisations with a SportzVault website this mode is for managing online content.
Content, Site, Webstore, SportzVault Options, Help
Where to begin?
As a starting point we suggest a change of password to something more memorable. To do this navigate to
Each step can be performed via the standard ResultsVault menus, navigation directions and a brief description are provided for each below the following screen.
Step 1: Review Competition Settings
|MODE: Competition Management MENU: Competition -> Competition Settings|
The list of result options that will be available when entering results is configured here.
Step 2: Create Admin Users
|MODE: Organisation MENU: Users -> User List|
Point values are assigned result types and match events and ladders are automatically calculated overnight after results have been entered.
Step 5: Configure Ladder Display Schemes
|MODE: Competition Management MENU: Competition -> Ladders -> Maintain Ladder Display Schemes|
To create a ladder points scheme use the add new ladder display scheme link in the top left corner of the page.
Step 6: Manage Affiliate Organisations / Manage Teams for Internal Competition
This option will vary depending on the team mode selected but in both cases it refers to managing the teams that will be competing in competitions.
Teams Managed by Clubs
|MODE: Competition Management MENU: Competition -> Teams and Affiliates -> Child Organisations (affiliates)|
This page allows you to set up contacts for each of your member organisations as well as create club administrator user ids or perform admin tasks on behalf of clubs.
Teams Managed by this Organisation
|MODE: Competition Management MENU: Competition -> Teams and Affiliates -> Maintain Entity Teams|
To create a new entity team click the add new entity team link. Enter a team name and click update to save. This team will now be available on the allocate teams to grades page and players can be selected through the edit entity teams page.
Step 7: Team Nomination
Team nomination is only required by organisations that want their affiliate clubs or participants to nominate their own teams. If this information is being provided to the association by other means and manually re-entered this step can be skipped.
Affiliate clubs will be able to Nominate teams from the opening date set on this form. Team nominations can be made directly by participants to association's by syndicating
Step 8: Manage Grades
|MODE: Competition Management MENU: Competition -> Grades -> Maintain Grades Teams and Ladders|
Grade divisions provide a means of organising your list of grades. These divisions can be used to filter grades on a number of admin pages and will determine the way that grades appear in drop down lists in the public portal.
Step 10: Manage Squad Lists
|MODE: Competition Management MENU: Competition -> Grades -> Maintain Grades, Teams and Ladders... Team Settings... Edit (squad list column)|
Changes can be made to squad lists after nominated teams are allocated to grades.
Step 11: Allocate Teams to Grade
There are two different approaches to this task depending on whether or not team nomination has been used.
Allocate teams into grades. Other grade configuration options are applied at this step including Ladder point and Display schemes. Navigating to the team settings tab allows for more in depth team configuration such as default (home) venues and starting times and Fixture display and Media report names.
If a team nomination form has been used
|MODE: Competition Management MENU: Competition -> Grades -> Team Nominations... Allocate to Grades|
Step 12: Create Fixtures
Configure Start Times
You should add all of the times that will be used as match start times across all of your Venues for each day of the week.
Each Start time can be applied to multiple venues during the Draw Creation process.
Navigate: Competition > Draws > Configure Start Times
From this screen click on the add new start time link to open the start time editor.
Select the day from the drop down list and enter a time. The sort order arranges your list of Start Times from
lowest (top) to highest (bottom).
You can add as many Start Times as required. If you wish to change an existing start time you can do so by
clicking on the edit link in the right hand column of your Start Time list.
Fixture slots can be created and assigned to each individual grade on a season by season basis.
Navigate: Competition > Grades > Maintain Grades, Teams and Ladders.
Select the 'Season' link for the appropriate grade from the grades table.
To add a new slot to a season click on the 'Add New Fixture Slot' link
Set the time and venue that you wish to make available for this grade and if required adjust the weighting that will
be given to this slot when creating fixtures
100 is the highest priority and 0 the lowest. Equally prioritised slots will have the same chance of being assigned in a fixture.
You can add multiple slots without closing the dialogue box, just change the settings and click 'Update' again to add additional slots.
Draw Creation - General Settings
Once your Start Times have been created you can create your draws.
Navigate: Competition > Draw > Create Draw
The Start Page is used to input the general settings of your fixture and can be broken down into the following sections.
Basic Draw Information
Set the type of draw you wish to use, the season and the grades (1 - many) that you wish to create fixtures for.
The fixture templates and match types available in your drop down lists have been pre-loaded.
The Start Date used should be the Monday of the first week of your fixture.
Start time is not relevant when using fixture slots and will be superseded by the Start Times configured earlier.
If there are breaks in your fixture you can specify them next. Begin the date range from the day after the last match
and end it on the day before the next match for best results.
Headers and Footers can be added to the draws as well.
Draw Creation - Round Settings, Dates and Times
The next steps involve confirming the round dates and times generated by the settings entered on the previous page.
You can confirm the selected match type on this page. If desired different match types can be used from round to round.
Dates and Times
The starting date and time in each round can be modified on this page.
When working with Fixture Slots the Starting times used will always be
Draw Creation - Fixture Slot Allocation
Create pairings of each available Start Time and Venue and apply a weighting to each pair indicating
its preference for allocation.
When applying weighting to a Fixture Slot 100 is the highest order of preference and 0 is the lowest.
Setting all weightings to the same level will ensure an even distribution of matches
If fixture slots have been assigned for the season you can skip this step
If a Start Time is allocated to Any Venue/Court matches will be allocated to any venues specified in the
Default Venues list (below) at that time.
Draw Creation - Review and Submit
The last step is checking the generated fixture to ensure it meets your requirements.
You can return to any step in the process by clicking on the title in the progress bar
displayed at the top of the page.
When the Fixture is suitable click on the submit button to save it.
The match scheduler is used to quickly make changes to fixtures.
Navigate: Competition > Venues > Venue Scheduler
Matches are moved to different Start Times and Venues with a drag and drop interface.
Matches that do not have a Venue (listed below) assigned can be dragged into the display and allocated to an
Grade Types are organised by colour and a Grade Key can be found at the bottom of the page which defines
each grade's short name.
All changes are saved as they are made, there is no need to update when you are done.
When the home and away season reaches its end the automatic finals allocation can be activated.
Teams will be assigned to the finals slots based on the criteria set in the Finals Fixture Template used.
Clicking on the Activate Finals button will begin the process.
Please ensure that all match results for the season have been entered prior to activating the finals.
Online Help documentation
Each page on ResultsVault has a detailed help file, specific to that task, which will guide you through each step – click on the <help on this topic>.
InteractSport Support Centre
The InteractSport online support centre allows you to: