No. Period is set up at national level and available for view and limited revision at association level.
Under menu mode Competition Management -->Registration --> Click on Registration Periods for viewing or editing the available period of registration.
Now you can see below list of available registration period set up by national organization. You could not change name of period, the duration of each registration period including Date From and Date To i.e the beginning and the end date of a registration. Apart from this restriction, you can revise all other parameters appearing on the new window when clicking on Edit.
On the above "Registration Period Edit" window, you can change such parameters as below:
Description -->Any name that sounds easier to remember to your association
Open Date -->Day you want to accept registration
Lock Date --> Deadline when existing logged activities i.e register/de-register could not be reversed anymore. They become official and associated obligations must be met - payment forwarded
Register End --> Deadline when no more registration is accepted e.g should be set at least 01 days prior to start of competition season.
Active --> Activate this period or not
Remember to hit Update for saving change or simply Cancel if you change mind at last minute.
All changes toward period of registration which an association administrator made would decide on when a child organization can or can not register/deregister or change actions.
No if you want to inherit all types set up by the organization in the higher hierarchy. However, it is handy for you either to edit or add new types of registration if need be.
Still under menu mode "Competition management", go to Registration–> click on Registration Types you will be directed to the below page "Registration Type Management". On this page, you can see a list of all registration types offered by parent associations at national or state level, the associated age range, status and applicable fee structure.
You are empowered to edit all parameters and schemes available to your particular requirements by clicking on Edit. Or you can create new type using "Add Registration type"
For instance, we click on EDIT for "1 year senior membership" and jump to below "Registration Type Edit" page. You can now change all general parameters as follows:
Name --> Change to whatever you like yet should be consistent along the year and unique
Description --> Give more details about this type's characteristics
Parent --> Choose the type which it belongs to from drop down list. This is inherited from configuration by parent organization
Minimum Age --> You can change to higher number or keep it intact. However entering a smaller number than minimum range set by parent orgs is NOT allowed
Maximum Age --> You can change to smaller number or keep it intact. However, entering greater number than maximum range set by parent org is NOT allowed
Unlimited ranges of fees break down could be created by hitting "Add fee" as below example. Or you simply edit existing information to adjust to the new policy. Remember that the smallest "From age" and the biggest "To age" under Break down fee scheme section must go in line with general setting at the upper section.
Clearly, all revisions to registration options by association would be visible or hidden from child organization. If it is active (visible) then club/team could register for their players or association can register for those players on club/team's behalf. Therefore, association is recommended to create ranges of registration types that are suitable with the different grade/division age ranges. Fee structure is recommended to establish based on the frequency of competition organized for a group of players or on the number of privileges attached. For example, it is reasonable to charge the group aging from 35 to 50 higher than the younger group as they may have higher income or more competitions held for them during the registration period, etc.
In order to manage registrations to your associations submitted by child organization, you go Menu mode Competition Management–>Registrations --> Click on Registration Manager you will see below window for "Player Registration Management"
Now you can see the entire list of players within your database if you do not want to refine the search list using criteria. Otherwise, you can select a club to check the list of their players with relevant registration status, type or duration (if any).
Absolutely yes. However, the action should be consented by or proposed by affiliated club/child organization as they need to know all associated terms and conditions especially payment terms.
You can follow below five steps to finish this task within seconds.
Upon finishing step 5 by hitting "Perform Action", you will be redirected to the below pop up window for choosing different registration alternatives.
Now I already finish registering for three players from Barwon Heads club to "1 year senior membership" under my association which is Netball Geelong. Simply repeat the above 7 steps for different clubs if you want to register or de-register any players.
Club/child organization needs to collect money from the newly registered players and forward the commission to current association as required.
Association admin could view the general registration information under a particular child affiliated organization as below screenshot by going to Competition Management -->Registration -->Account Management. Latest activity date, latest amount paid or owed to current association, total amount due (balance) are visible right at this dashboard.
Association admin could click VIEW to see all transact history under a specific club. We click on view Barwon Heads for example then the following window will appear.
All transaction made by a club/child organization or by association on behalf of their affiliated orgs are recorded instantly to the above transaction history and account dashboard.
There are 09 transaction types as follows:
Account adjustment - Payment forwarded to association by a child organization whose account will reflect a debit amount
Participant Registration - A register for a player is made and an amount has been spent by club/child whose account will reflect a credit amount.
Balance - Show the total current receivables that need to be retrieved from a child organization after summarizing all debit and credit amounts.
Team Registration -
Player Clearance
Competition Fine
Participant Registration Reversal - Cancel registration from a participant which leads to the refund of associated payment --> A
Team Registration Reversal
Player Clearance Reversal
Competition Fine Reversal
- What information is available?