A 'User' mean someone that is able to login to theSportzVault Administration web site for and carry out certain administrative tasks. A user account can have one or more User Roles assigned which gives the ability to carry out different tasks, and/or access different parts of the administration site. Any number of user accounts can be created within an organisation. For example, a club may wish to set up a different user to enter results for each of its teams different users to help maintain the website content.
The User Maintenance screen lists all Users currently created within the organisation. To Edit a User click the Edit link next to the User's name or To Add a New User click Add New User. The Edit User screen will appear
General compulsory information - Login ID, User's Name, email address
Login ID* | Compulsory - This is the ID used to log in to the system (by also providing a password). An ID must be at least 4 characters long, and can only contain alphanumeric characters (i.e. letters and numbers) however it cannot contain only numbers. IDs are unique throughout the system, so you cannot create an ID that is already in use. Examples of valid IDs: mylogin, mylogin1, my1login, 1mylogin Note that when logging in, the ID is not case-sensitive, however the password is case-sensitive. |
---|---|
User Name | Name of user |
User Email | Valid email address of the user. You can enter up to 3 addresses separated with a semi-colon ; Ensure there are no spaces entered. For example: myaddress@example.com;anotheraddresss@example.com When creating a new user, optionally check the Send user welcome email checkbox, which will email a welcome message to the new user containing the ID and password, and in most cases, a PDF Getting started guide. |
SITE MANAGER | Higher level website and competition related maintenance which is typically related to 'setup' or 'configuration' tasks |
---|---|
USER MANAGER |
|
CONTENT MANAGER |
|
RESULTS MANAGER |
|
PERSON MANAGER |
|
EMAIL SENDER |
|
SMS SENDER |
|
FINANCIAL MANAGER |
|
SYSTEM ADMIN |
|
ADMINISTER CHILD |
|
|
By default, a user has access to all grades that are relevant to their organisation. This can be restricted as follows:
A user which has restricted grades assigned will only see their 'allowed' grades in any grade dropdown list (e.g. within the selector bar on most pages - in which case an asterisk * will appear next to the grade dropdown list to indicate this) , and otherwise will not have access to any restricted grades.
If new grades are added to the organisation (e.g. in a new season), any users that have the Select Grades radio button selected will not automatically have access to the new grade, and each affected user account will need to be edited to add the grade (if applicable). Users that have the _ No restriction_ radio button selected automatically have access to all grades, including new ones that are added from time to time.
By default, a user has access to all person records within their organisation irrespective of the Person Roles (eg PLAYER, CONTACT) the the person record has. This can be restricted as follows:
A user which has restricted Person Roles assigned will not be able to access any person record for editing or viewing which does not hold at least one of their allowed roles. These records would also have personal information obscured in any person list for that user.
Examples:
User's 'allowed' Person Roles | Person has these roles | Does user have access |
---|---|---|
ALL PLAYER ROLES | PLAYER:SENIOR, COACH:SENIOR | YES |
PLAYER:SENIOR | PLAYER:SENIOR, COACH:SENIOR | YES |
PLAYER:JUNIOR | PLAYER:SENIOR, COACH:SENIOR | NO |
ALL PLAYER ROLES | (No roles) | NO |
ALL PLAYER ROLES,NO ROLES | (No roles) | YES |
*Note: Grade and Person Role access works on top of User Roles. A user will still require the applicable user role (e.g. RESULTS MANAGER or PERSON MANAGER) in order to access various administration pages.
When a user administers a child organisation the following happens:
When the user returns to their own organisation, all their normal access is restored. The above restrictions do not apply for any user that has the special SYSTEM ADMIN User role.
Delete User | Select the Delete User action and click Go Click OK to the confirmation message box to delete the user.
|
---|---|
Restore User | Note: Display deleted user accounts in the User List by checking the Show Deleted users checkbox.
|
Resend welcome email | When a user account is created, an email is sent containing the user's login details, information about how to log in, and in most cases a PDF 'Getting started guide'. This email can be resent to the user at any time.
|
Lock/unlock User | A User who has more than successive login failures will be automatically locked, and cannot log in to the system. This is to prevent hacking attempts. Any account can be manually locked also. This may be useful for temporarily disabling a login, without deleting the account.
To unlock a locked user:
|
Reset a Password | You can reset a User's password (i.e. change it to a random password) regardless of whether the user is locked (although you would normally only do this on a locked account).
|
Change the Principal user |
|
View Login History | Show list of latest login attempts - success/failure, time stamps and IP address |
View Action history | Show list of latest action attempts/pages views |