This screen allows maintenance of the payments made by people on your person list. Payments can be added manually, and also automatically via the ResultsVault WebStore and Member Signup options.

On this page

Go to Editing person record by selecting the desired person, either through the Downloading person List or the Payments received summary screen. 

Person Edit

To edit/view person payments, open Person Edit for the desired person and click the Payments tab. If you have opened Person Edit through the Payments received summary screen, it will default to the Payments tab.

Date range

Payments are displayed for a date range which defaults to the current season. To change:

  1. Enter the start and end dates
  2. Click Refresh.
  3. The payment summary, and the payments list will refresh to show details for the selected period.


Summary for the selected period

This displays summary information such as the number and total of payments made within the selected period.

Current payment status

This needs to be set for each player.

  1. From the drop down menu select the payment status. The options are
  2. Click Update to save
  3. This status will then display on the Player Payments List, and also on Team Lists (if enabled).

To reset the status for all players for the organisation, use the reset function available at Menu: Players -> Player Payments -> Reset Player Payment Status.


Payment details for the selected period

This lists the individual payments for the selected period (by most recent first). Payments made from the ResultsVault WebStore are displayed here (with a Payment Method of 'WebStore'). Offline payments can also be added.

Adding an offline payment

  1. Click Add Payment
  2. Enter a description of the payment - eg 'Yearly subscriptions'
  3. Select the Payment Method
  4. Enter the receipt/invoice number - if this is not relevant to you just enter any text (eg a dash -)
  5. Enter the Payment amount
  6. Enter the Payment date (dd/mm/yyyy format)
  7. Click Update to save

Note: refunds can be entered by entering a negative amount, and selecting 'Other' as the payment method.

Deleting an offline payment

  1. Click the Delete link next to the payment
  2. Click OK to confirm

Note that WebStore payments cannot be deleted.

Editing a payment

  1. Click the Edit link next to the payment
  2. Change the required information. WebStore payments cannot be edited.
  3. Click Update to save