Setting up Registration Period
As an association administrator, am I required to set up registration period?
No. Period is set up at national level and available for view and limited revision at association level.
How to change and what period parameter can be revised?
Under menu mode Competition Management -->Registration --> Click on Registration Periods for viewing or editing the available period of registration.
Now you can see below list of available registration period set up by national organization. You could not change name of period, the duration of each registration period including Date From and Date To i.e the beginning and the end date of a registration. Apart from this restriction, you can revise all other parameters appearing on the new window when clicking on Edit.
On the above "Registration Period Edit" window, you can change such parameters as below:
Description -->Any name that sounds easier to remember to your association
Open Date -->Day you want to accept registration
Lock Date --> Deadline when existing logged activities i.e register/de-register could not be reversed anymore. They become official and associated obligations must be met - payment forwarded
Register End --> Deadline when no more registration is accepted e.g should be set at least 01 days prior to start of competition season.
Active --> Activate this period or not
Remember to hit Update for saving change or simply Cancel if you change mind at last minute.
How does this change impact other orgs in the chain?
All changes an association administrator made would affect when a child organization can or can not register/deregister or change actions.
Setting up Derived Registration Types
As an association admin, am I required to set up registration types?
No if you want to inherit all types set up by the organization in the higher hierarchy. However, it is handy for you either to edit or add new types of registration if need be.
What can I change and how to?
Still under menu mode "Competition management", go to Registration–> click on Registration Types you will be directed to the below page "Registration Type Management". On this page, you can see a list of all registration types offered by parent associations at national or state level, the associated age range, status and applicable fee structure.
You are empowered to edit all parameters and schemes available to your particular requirements by clicking on Edit. Or you can create new type using "Add Registration type"
For instance, we click on EDIT for "1 year senior membership" and jump to below "Registration Type Edit" page. You can now change all general parameters as follows:
Name --> Change to whatever you like yet should be consistent along the year and unique
Description --> Give more details about this type's characteristics
Parent --> Choose the type which it belongs to from drop down list. This is inherited from configuration by parent organization
Minimum Age --> You can change to higher number or keep it intact. However entering a smaller number than minimum range set by parent orgs is NOT allowed
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Unlimited ranges of fees break down could be created by hitting "Add fee" as below example. Or you simply edit existing information to adjust to the new policy. Remember that the smallest "From age" and the biggest "To age" under Break down fee scheme section must go in line with general setting at the upper section.
Who would be affected by the change?
Take Registrations
- Required Set up
- How is it done
- Who can be registered?
- Who can Register on your Behalf?
Check Statement to Parent Bodies
- What information is available?
View Child Organisation Statements and Record Payments
- What information is available?
- How are payments recorded?An Association is responsible for managing the local settings that dictate Registration Management for their affiliates. Specifically, the Association must configure derived Registration Periods and Types using the framework set by the its governing State Body. Associations can also register their own members, either as part of an independent team or on behalf of their affiliated clubs.
Association Users should perform the following tasks.
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